Executive Administrator

San Luis Obispo, California, United States Full-time

Executive Administrator

 

Summary

We are seeking a very talented and highly motivated Executive Administrator to assist, provide support and time management to the executives at the forefront of defining a new industry, while developing innovative products and launching company into the marketplace.

 

Job Description

The Executive Administrator provides secretarial, managerial and personal support to multiple executives. Expectations include schedule management, communication with and for, several executive level employees, clerical and administrative task management, and the implementation of personalized organizational systems.  This role requires driving within California, intermittent availability on weekends and some lifting up to 35 lbs.

 

Compensation

  • Competitive Salary
  • Health, Vision, Dental, Life, and AD&D Insurance
  • Unlimited PTO

 

Location

San Luis Obispo, CA

 

Requirements

  • Manage & coordinate executive calendars
  • Project managment
  • Manage phone calls, emails and other communications systems
  • Facilitate communication as the POC between executives and others
  • Develop and organize systems to increase productivity
  • Retrieve, copy, format, transcribe, input, and edit text, data, and graphics
  • Read, research, and route correspondence; draft letters and documents, collect and analyze information, initiate telecommunications
  • Plan and schedule meetings, conference, teleconference, travel, events, etc.
  • Attend meetings and speak on behalf of the Executive in his/her absence
  • Practice discretion and keep information confidential
  • Address, assign, track and complete clerical and administrative tasks
  • Collect and analyze information for reports
  • Personal management for the Executive; packing for trips, bill payment, health appointments
  • Update the Executive with important information.
  • Prior experience as Executive Administrator and Executive Assistant is not required.

 

Qualifications Preferred

  • High Energy - Self-Starter
  • Commitment to Executive and Company success
  • Problem Solver
  • Detail Oriented
  • Extroverted
  • Natural Care-Giver
  • Comfortable in fast-moving & chaotic environment